SeaPort-e

Seaport Enhanced – or SeaPort-e – is the USN’s contract vehicle of choice to procure all future engineering, technical, logistics, program management and financial support services. The SeaPort-e ID/IQ MAC supports all cost reimbursable contract types with the exception of T&M and sole source contracts. It has a 3 year period of performance, valid through April 2019.

SeaPort-e is a Sea Enterprise initiative implementing the CNO’s Sea Power 21 transformational objectives, and emphasizes the Navy Virtual SYSCOM’s focus on implementing cost-effective and integrated business practices to better support our Navy.

Hepburn and Sons LLC is a SeaPort-e prime contract holder, N00178-16-D-8776, in four geographic regions: Northeast, National Capital, Gulf Coast and Southwest.

The USN’s Virtual SYSCOM (VS) Command to include all NAVSEA, NAVAIR, SPAWAR, and NAVSUP procuring agencies. All US Navy and Marine Corps Commands and Defense Threat Reduction Agency (DTRA).
Services to be provided under this contract (N00178-16-D-8776) are categorized into 22 functional services areas as follows:
  • Research and Development Support
  • Engineering, System Engineering and Process Engineering Support
  • Modeling, Simulation, Stimulation, and Analysis Support
  • Prototyping, Pre-Production, Model-Making, and Fabrication Support
  • System Design Documentation and Technical Data Support
  • Software Engineering, Development, Programming, and Network Support
  • Reliability, Maintainability, and Availability (RM&A) Support
  • Human Factors, Performance, and Usability Engineering Support
  • System Safety Engineering Support
  • Configuration Management (CM) Support
  • Quality Assurance (QA) Support
  • Information System (IS) Development, Information Assurance (IA), and Information Technology (IT) Support
  • Inactivation and Disposal Support
  • Interoperability, Test and Evaluation, Trials Support
  • Measurement Facilities, Range, and Instrumentation Support
  • Logistics Support
  • Supply and Provisioning Support
  • Training Support
  • In-Service Engineering, Fleet Introduction, Installation and Checkout Support
  • Program Support
  • Functional and Administrative Support
  • Public Affairs and Multimedia Support
For our USN customers, procuring services through SeaPort-e is very similar to what they do today, but faster with reduced, easier to process solicitation documentation and requirements. Contracts issued through SeaPort-e are considered Task Orders (TOs) are governed by the terms and conditions of the awarded SeaPort-e Prime contract.

In general, customers identify in what Zone the work is to be performed, create their standard solicitation package (less data not needed and covered by the already awarded SeaPort-e contract) and upload through the SeaPort-e portal. Through the portal, the TO RFP is published for competition to those prime contractors qualified in the Zone where the work is to be performed. Prime contractors in that zone submit their proposals through the SeaPort-e portal for evaluation. The Customer evaluates the proposals, and makes an award.

What is significantly new for you and our USN customers?
  • Electronic Procurement:
    SeaPort-e procurements occur electronically through a single NAVSEA portal. On the web site, our customers are SeaPort-e Buyers, and must register on the portal as a Buyer. Customers use their local Contracting Offices and Contracts Administrators to register and process procurement documents.

  • Fast Procurement Timelines:
    Procurements on SeaPort-e are streamlined, and typically occur in 5-30 days and are nominally 12- 20 days in duration. Customers decide what the procurement timeline will be, and most favored companies generally can respond to quick, 10 day or less RFP response times.

  • Less Procurement Documentation:
    Customers do not have to create standard contract clauses, terms and conditions, or solicitation data such as Section K (Reps & Certs) because these contract items are covered by the all encompassing SeaPort-e contract.

  • Notification of Opportunities:
    SeaPort-e contract synopsis and procurement intentions are not announced on NECO or FedBizOps. They are only announced to SeaPort-e prime contractors and their team members through automatic e-mailings (note: if you are a RTN employee or team member, and would like to receive automatic notification of all SeaPort-e announcements, please contract the SeaPort-e Program Office listed below).

  • Flexibility:
    Customers can use SeaPort-e for large, complex, high value engineering support services, or to procure small dollar value procurements ( <$5M) with no more than a 10 page RFP package.
Samantha Hertel
Principal, Chief Business Development Officer
Email: samantha.hertel@hepburnandsons.com
Cell: 858-200-6232

Hepburn and Sons LLC Quality Assurance Program

Hepburn and Sons LLC monitors and ensures quality assurance through our flattened organizational structure of leadership and we entrust the individual performing the work as the first line of quality. We focus our marketing and workforce development in hiring subject matter experts with character, competence, and the highest technical pedigree in their line of work. Secondly, we perform internal peer reviews prior to any product leaving our office or outbox while ensuring our customer’s inputs are adjudicated and accepted before we publish resultant products such as reports, studies, or analyses.

If there is ever a quality issue identified with a Hepburn and Sons LLC delivered product, everyone involved performs an internal audit on our process, a resolution is proposed, and corrective action is taken to avoid future occurrences. The corrective action taken is presented to our leadership, and the event is documented in our knowledge management database. This approach has been employed successfully on previous contracts, motivates a high level of performance, keeps the management burden low, and ensures that quality is something each employee prioritizes as an individual responsibility. We employ the same quality assurance and resolution process with our team members as we do within our own company.

Three DDG51 class ships underway at the same time in the Gulf of Maine at various stages of new construction while under the responsibility of Captain Rick Hepburn, Supervisor of Shipbuilding, Bath, Maine